Tuition Reimbursement

Tuition Reimbursement from your company can be either self-administered or direct-bill.

• Self-administered generally means that your company will reimburse a portion of your incurred costs, and then you in turn will make payments to the university.
• Direct-bill means that your company will pay the university directly, generally after the school issues an invoice.

AIU does not request tuition reimbursement payments until three weeks after the end of the respective session. This accommodation is made to allow ample time for the submission of grades to the employer, which is generally a contingency for most tuition reimbursement policies.

Steps to setting up Self-Administered Tuition Reimbursement:

1. Go to your Human Resources department or company website and request a Tuition Reimbursement policy. Fax the document into your Financial Aid Advisor.
2. Determine your total eligibility amount, and be sure to note the timeframe (is it calendar year? fiscal year?).
3. Find out if your company has a tax cap. A tax cap means that after your company pays a certain amount (most commonly $5250) they will begin to deduct income taxes from any additional reimbursement.
4. Once enrolled, you will work with your Financial Aid advisor to set up the tuition reimbursement funds as a part of your financial aid award. Your Financial Aid advisor will have a student cash agreement for you to sign with the tuition reimbursement amounts and due dates (this agreement will be required for either method of reimbursement, as the student is ultimately responsible for his/her tuition costs).
5. The Student Accounts department will send you an invoice for the cost of your class(es) upon completion. You can access your grades on the Virtual Campus or by contacting your Student Advisor.

Steps to setting up Direct-Bill Tuition Reimbursement:

1. Go to your Human Resources department or company website and request a Tuition Reimbursement policy. Fax the document into your Financial Aid Advisor.
2. Determine your total eligibility amount, and be sure to note the timeframe (is it calendar year? fiscal year?).
3. Find out if your company has a tax cap. A tax cap means that after your company pays a certain amount (most commonly $5250) they will begin to deduct income taxes from any additional reimbursement.
4. Once enrolled, you will work with your Financial Aid advisor to set up the tuition reimbursement funds as a part of your financial aid award. Your Financial Aid advisor will have a student cash agreement for you to sign with the tuition reimbursement amounts and due dates (this agreement will be required for either method of reimbursement, as the student is ultimately responsible for his/her tuition costs).
5. You will need to complete a Release of Information Letter. This document gives the school permission to send your employer the bill for your classes and other required educational record information.
6. Prior to starting each session you must send in a tuition reimbursement voucher (this may also be referred to as a "letter of credit"). The voucher is from your company and will list the classes that are covered by tuition reimbursement for the session and the coverage amounts. Please note that you will need to send in a new voucher for each new session.
7. The Student Accounts department will send your company an invoice for the cost of your class(s) upon completion. You can access your grades on the Virtual Campus or by contacting your Student Advisor.

If at any point in the financial aid process you have questions or need more information, an AIU Financial Aid Advisor will be happy to provide assistance.

To learn more about AIU, our degree programs or how to apply for admission, please contact us for more information.

Financial aid is available for those who qualify.