Employer Tuition Reimbursement

Self-Administered Tuition Reimbursement

With this method, your employer will send you the reimbursement funds, and you will pay for your AIU courses.

1. Get the Tuition Reimbursement policy from your HR department or company website
   and fax or email this document to your Financial Aid Advisor.
2. Determine your total eligibility amount.
   Be sure to note whether eligibility follows the calendar year or your company’s fiscal year.
3. Find out if your company has a tax cap.
   If so, your company will begin to deduct income taxes from any reimbursement beyond a certain amount (usually $5,250).
4. Work with your AIU Financial Aid Advisor to set up the reimbursement funds as part of your financial aid award.
   Your advisor will have you sign a Student Payment Agreement with the tuition reimbursement amounts and due dates.

The Student Accounts department will send you an invoice for the cost of your classes after grades are posted for the session.

Direct-Billing Tuition Reimbursement

With this method, AIU will bill your employer directly for the funds you are eligible to have reimbursed.

1. Get the Tuition Reimbursement policy from your HR department or company website
   and fax or email this document to your Financial Aid Advisor.
2. Determine your total eligibility amount.
   Be sure to note whether eligibility follows the calendar year or your company’s fiscal year.
3. Find out if your company has a tax cap.
   If so, your company will begin to deduct income taxes from any reimbursement beyond a certain amount (usually $5,250).
4. Work with your AIU Financial Aid Advisor to set up the reimbursement funds as part of your financial aid award.
   Your advisor will have you sign a Student Payment Agreement with the tuition reimbursement amounts and due dates.
5. Complete a Release of Information Letter.
   This document gives the school permission to send your employer the bill for your classes and other required educational record information.
6. Submit a new tuition reimbursement voucher before each new session.
   This may also be referred to as a “letter of credit.” The voucher is from your company and will list the classes that will be covered by tuition reimbursement for the session and the coverage amounts.

The Student Accounts department will send you an invoice for the cost of your classes after grades are posted for the session.